Replace WhatsApp workflows with something searchable
Keep the speed of WhatsApp. Lose the lost photos, missed messages and zero audit trail.
50% on kickoff, 50% on delivery · 30 days of free revisions · you own the code
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Why we wrote this. We ship work like this ourselves — not as a reseller or a marketplace. The timelines, deliverables, and price bands below come from real engagements we've run end-to-end at Smartly Built Ventures Limited (trading as Vibed Ventures).
Who this is for
- Teams running operations through a stack of WhatsApp groups
- Owners who can't find the photo of last week's defect
- Businesses where staff turnover means losing the chat history forever
What you get
- Mobile updates as fast as a WhatsApp message (3 taps or less)
- Structured fields so every update is searchable, not just text
- Photos and videos auto-tagged to the right job, site or client
- Full audit trail — who said what, when, with what evidence
- Read receipts and escalation when nobody picks up a message
- WhatsApp-style chat UI so the team doesn't feel slowed down
Dig deeper
Frequently asked
My team won't give up WhatsApp. What now?
We design the new tool to feel familiar — same speed, same chat-like UI. In every project we've run, adoption hits 80%+ in week one because the friction is gone.
Can we keep WhatsApp for personal chat?
Of course. We only replace the operational threads — site updates, job photos, defects, jobs handed over. Banter stays where it is.
What about WhatsApp groups with clients?
Optional client portal — same look and feel — so they get updates without you adding them to a group. Or we leave client comms in WhatsApp and only fix internal.
Is it compliant?
Far more than WhatsApp. Data lives in your account, you control retention, and every message has an audit trail. Important if you're regulated or chasing ISO 27001.
What happens next
- Step 1Tell us the problem60 seconds in the /solve box. You don't need a brief.
- Step 2Get a tailored reportROI, build plan and a rough price band — emailed to you.
- Step 3Book a 25-min callWe talk it through honestly. If it's not for us, we'll say so.
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- Project management tools that fit your site, not Procore'sIf the off-the-shelf tools don't match how your team actually works, we'll build the one that does.