Construction software, built around how your site actually runs
The bespoke platform that replaces five spreadsheets, a WhatsApp group, and a filing cabinet.
50% on kickoff, 50% on delivery · 30 days of free revisions · you own the code
Most construction software gets sold by someone in a head office who's never stood in a hi-vis. That's why it ends up as another login the site team won't open — and why the spreadsheet wins again.
We build the opposite: a small, sharp tool that fits the exact way your sites already run. One screen for the PM, a phone view for the site manager, a portal for the subbies, and the office gets clean data without chasing anyone.
It usually replaces a Dropbox of PDFs, a WhatsApp group, and at least three spreadsheets — and pays for itself inside a quarter on admin time alone.
Recent work
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Why we wrote this. We ship work like this ourselves — not as a reseller or a marketplace. The timelines, deliverables, and price bands below come from real engagements we've run end-to-end at Smartly Built Ventures Limited (trading as Vibed Ventures).
How we'd actually build this
- One-week discovery on a live siteWe shadow a PM and a site manager for a day, then map the actual flow of paperwork, photos and sign-offs end to end.
- Cut, don't copyWe pick the 3–5 forms and 2 dashboards that move the needle. Everything else stays on email until phase 2.
- Build mobile-firstReact + Supabase + offline-friendly photo upload. Field crews use phones, not laptops — the UI assumes one thumb and bad signal.
- Roll out site by siteLaunch on one project first. Two weeks of feedback, polish, then onboard the rest. No big-bang go-live.
Who this is for
- Main contractors juggling 10+ live sites at once
- Subcontractors stuck inside someone else's broken portal
- Ops directors who want one source of truth, not five
What you get
- Site logs, daily diaries, and labour returns in one place
- RAMS, method statements, and toolbox talks generated in seconds
- Photo-tagged snagging and defect tracking from any phone
- Sign-off PDFs branded to your business, emailed automatically
- Role-based access for PMs, site managers, and subbies
What this tends to look like in practice
- ScenarioA 25-person main contractor running 6 live sites, currently using Dropbox + WhatsApp + 4 spreadsheets.Typical result≈ 18 hours/week recovered across PMs and site admin · payback inside 12 weeks.
- ScenarioA specialist M&E sub doing 80+ snag lists/month by hand on iPads, photos emailed in.Typical resultSnag turnaround drops from 5 days to under 24 hours · ≈ $4.5k/month in disputed retention recovered.
Ranges are typical of work we've shipped at Smartly Built Ventures Limited. Your number will differ — the /solve report calculates it from your team size and inputs.
"The win isn't a flashy app. It's that the office stops chasing PMs for the daily report — because filling it in is now faster than not filling it in."
"But what about…"
- We already pay for Procore / Fieldwire / Buildertrend — isn't that the same thing?If it fits, stay. We get hired when those platforms are 90% irrelevant to your workflow and the team has quietly stopped logging in. We don't try to replace them feature-for-feature — we build the slim version of the 10% you actually need.
- Our site teams won't use anything new.Fair. Adoption is the whole game. That's why we build to the existing workflow, not against it, and roll out one site at a time. If a feature isn't being used after a week, we kill it or fix it.
- Won't this be obsolete in 2 years?It's your code on a standard stack (React/Postgres). Any half-decent dev can extend it. You're not locked into a vendor's roadmap or their next price hike.
Dig deeper
Frequently asked
Is this a template?
No. Every build is bespoke to your workflow — nobody else gets the same tool. That's the whole point.
Do we own the code?
Yes. Every line is pushed to your GitHub from day one. No licence-back, no source-code escrow tricks.
How does payment work?
50% on kickoff, 50% on delivery. Revisions are free for the first 30 days. We only invoice the second half if we hit the timeline.
Can you maintain it afterwards?
Optional monthly maintenance: bug fixes, small tweaks, dependency updates, and uptime monitoring. Drop it any month.
What we won't take on. Full ERP replacements, plant-tracking IoT hardware integrations, or anything that needs a 6-month data-migration project. We'll point you at someone good if that's what you actually need.
References & standards
What happens next
- Step 1Tell us the problem60 seconds in the /solve box. You don't need a brief.
- Step 2Get a tailored reportROI, build plan and a rough price band — emailed to you.
- Step 3Book a 25-min callWe talk it through honestly. If it's not for us, we'll say so.
Related in solutions
- A construction dashboard your directors will actually openLive margins, manpower, and programme slip across every site, on one screen.
- Estimating software shaped to your tradeStop rebuilding the same Excel quote forty times a week. We'll bake your pricing logic into a tool.
- Project management tools that fit your site, not Procore'sIf the off-the-shelf tools don't match how your team actually works, we'll build the one that does.
- Compliance software that won't get you a fineCSCS, RAMS, insurance, training records — all current, all in one place, all evidenced.