VibedVentures
Solutions

RAMS, written in 30 seconds instead of 3 hours

AI-assisted method statements and risk assessments, in your house style, signed off by your team.

Get a free RAMS-automation reportHow we work

50% on kickoff, 50% on delivery · 30 days of free revisions · you own the code

RAMS is the perfect AI use case: highly repetitive, format-driven, with a small expert library of reusable risk content. And yet most contractors still rewrite them by hand because the generic 'RAMS app' templates don't sound like their business and won't pass client review.

We build the in-house tool: your templates, your hazard library, your COSHH catalogue — wrapped in an AI draft step that knows your house style. The H&S manager reviews and signs off; they don't write from scratch any more.

Typical result: a 3-hour task becomes a 10-minute review.

Recent work

See all →

Why we wrote this. We ship work like this ourselves — not as a reseller or a marketplace. The timelines, deliverables, and price bands below come from real engagements we've run end-to-end at Smartly Built Ventures Limited (trading as Vibed Ventures).

How we'd actually build this

  1. Ingest your existing RAMS libraryWe parse your last 50 approved RAMS to learn structure, tone, control measures and your hazard scoring rubric.
  2. Wire up the AI draftGemini 2.5 / Claude with a strict prompt that pulls from your hazard library, not generic web content. Output is your structure, your wording.
  3. Review-and-approve flowH&S manager edits inline, approves, version is locked. Every change is tracked with a name and timestamp.
  4. Sign-off PDF + distributionBranded PDF, electronically signed, sent to the operatives and stored against the job. CDM-friendly audit trail.

Who this is for

  • H&S managers writing the same RAMS over and over
  • Trade contractors quoting jobs that need RAMS attached
  • Site managers tired of last-minute paperwork before mobilisation

What you get

  • AI drafts RAMS from the job description in seconds
  • Your house templates and risk libraries baked in
  • Review-and-approve flow with version history
  • PDF export branded to your business

What this tends to look like in practice

  • ScenarioAn H&S manager writing 8 bespoke RAMS/week at 2.5 hours each.Typical resultPer-RAMS effort drops to 15 min review · ≈ 18 hours/week reclaimed for actual site visits.
  • ScenarioA trade contractor losing work because RAMS couldn't be turned around inside 24 hours.Typical resultQuote-to-RAMS lead time goes from 2 days to 30 minutes · ≈ 3–4 extra jobs won per month.

Ranges are typical of work we've shipped at Smartly Built Ventures Limited. Your number will differ — the /solve report calculates it from your team size and inputs.

"AI doesn't replace the H&S manager — it gives them their evenings back. The competent person still signs; they just stop typing the same sentence for the hundredth time."

"But what about…"

  • Won't AI hallucinate something dangerous?It would if we let it free-text. We constrain it to your approved hazard library and your control measure phrasing — the AI's job is structure and tone, not inventing new safety advice. Human approval is mandatory before sign-off.
  • Our clients require RAMS reviewed by a competent person.That's exactly the model. The competent person reviews and signs — they just don't write from a blank page. The audit trail proves they reviewed.
  • We've tried HandsHQ / SafetyCulture's RAMS — what's different?Those use shared template libraries. The output sounds the same as every other contractor using them. Ours sounds like you, because it's trained on your historical approved documents.

Dig deeper

Frequently asked

  • Is this a template?

    No. Every build is bespoke to your workflow — nobody else gets the same tool. That's the whole point.

  • Do we own the code?

    Yes. Every line is pushed to your GitHub from day one. No licence-back, no source-code escrow tricks.

  • How does payment work?

    50% on kickoff, 50% on delivery. Revisions are free for the first 30 days. We only invoice the second half if we hit the timeline.

  • Can you maintain it afterwards?

    Optional monthly maintenance: bug fixes, small tweaks, dependency updates, and uptime monitoring. Drop it any month.

What we won't take on. Acting as your competent person, replacing your SMSTS-qualified H&S advisor, or generating RAMS for high-risk specialist work (asbestos, confined space, hot work over a certain threshold). Human expertise stays human.

References & standards

What happens next

  1. Step 1Tell us the problem60 seconds in the /solve box. You don't need a brief.
  2. Step 2Get a tailored reportROI, build plan and a rough price band — emailed to you.
  3. Step 3Book a 25-min callWe talk it through honestly. If it's not for us, we'll say so.
Get a free RAMS-automation report

Related in solutions