Which systems can you sync with?

Anything with an API or webhook — Xero, QuickBooks, Sage, Salesforce, HubSpot, Pipedrive, Monday, Airtable, Google Sheets, custom Postgres. If it has no API we'll do it with email parsing or a scheduled scrape.

What about Zapier — why not just use that?

Zapier is great for 1–2 step flows. Once you're past 5+ steps with conditional logic, retries and error handling, it gets expensive and brittle. That's when we get hired.

How do you handle bad existing data?

We profile your current data first, surface duplicates and inconsistencies, and either auto-merge or queue them for human review. We don't pretend it's clean when it isn't.

Can it scale to thousands of records a day?

Yes — we build on serverless and queues. Most of our integration builds happily process 10–50k records/day without intervention.

Solutions

Eliminate manual data entry

Stop paying people to retype the same fields into CRM, accounts and three spreadsheets. One entry, every system updated.

Get a free solutions report How we work

50% on kickoff, 50% on delivery · 30 days of free revisions · you own the code

Recent work

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Why we wrote this. We ship work like this ourselves — not as a reseller or a marketplace. The timelines, deliverables, and price bands below come from real engagements we've run end-to-end at Smartly Built Ventures Limited (trading as Vibed Ventures).

Who this is for

Teams keying the same data into 3+ systems
Finance and ops reconciling spreadsheets all month
Companies losing data quality to copy-paste errors

What you get

Single intake form, import or scan that updates every downstream system
Two-way sync with your CRM, accounts package and operational tools
Validation rules so bad data is rejected at source
OCR / email parsing for inbound paperwork (POs, invoices, forms)
Audit log of every change, by whom and when
Reconciliation reports so mismatches surface in hours, not month-end

Dig deeper

Frequently asked

Which systems can you sync with?
Anything with an API or webhook — Xero, QuickBooks, Sage, Salesforce, HubSpot, Pipedrive, Monday, Airtable, Google Sheets, custom Postgres. If it has no API we'll do it with email parsing or a scheduled scrape.
What about Zapier — why not just use that?
Zapier is great for 1–2 step flows. Once you're past 5+ steps with conditional logic, retries and error handling, it gets expensive and brittle. That's when we get hired.
How do you handle bad existing data?
We profile your current data first, surface duplicates and inconsistencies, and either auto-merge or queue them for human review. We don't pretend it's clean when it isn't.
Can it scale to thousands of records a day?
Yes — we build on serverless and queues. Most of our integration builds happily process 10–50k records/day without intervention.

What happens next

Step 1Tell us the problem60 seconds in the /solve box. You don't need a brief.
Step 2Get a tailored reportROI, build plan and a rough price band — emailed to you.
Step 3Book a 25-min callWe talk it through honestly. If it's not for us, we'll say so.

Get a free solutions report