VibedVentures
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Compliance software that won't get you a fine

CSCS, RAMS, insurance, training records — all current, all in one place, all evidenced.

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50% on kickoff, 50% on delivery · 30 days of free revisions · you own the code

Compliance is the part of construction that's boring until it isn't. An expired CSCS card on a HSE visit, a missing RAMS at handover, an out-of-date PL certificate when a claim lands — any of those turn a Tuesday into a very expensive week.

Most compliance software is either too generic (a SharePoint dressed up) or too rigid (a 200-field form nobody fills in). The middle ground is a small, sharp tool that tracks the dozen things that actually matter for your business and screams before they expire.

Done right, audit prep goes from two weeks of frantic emails to a 5-minute export.

Recent work

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Why we wrote this. We ship work like this ourselves — not as a reseller or a marketplace. The timelines, deliverables, and price bands below come from real engagements we've run end-to-end at Smartly Built Ventures Limited (trading as Vibed Ventures).

How we'd actually build this

  1. Inventory what's tracked todayWe list every expiring document type across operatives, subbies and the business. Usually 12–20 categories — not 200.
  2. Set the alert ladder60-day soft nudge, 30-day named-owner ping, 7-day escalation to ops. Email + SMS for the urgent stuff. No-one ever 'didn't know'.
  3. Build the subbie self-service portalSubbies upload renewals themselves via magic link — no chasing. We OCR card numbers and expiry dates to cut the data-entry tax.
  4. Make audit a buttonPre-built export packs for HSE, client PQQs and ISO 9001 surveillance. Filter by site, by date range, by subbie.

Who this is for

  • H&S managers preparing for audits with weeks of admin
  • Principal contractors managing dozens of subbie records
  • Operations leads sick of expired tickets sneaking onto site

What you get

  • Subcontractor and operative records with expiry alerts
  • RAMS, COSHH, and method statements stored against each job
  • Insurance and accreditation tracking with auto-renewals chase
  • One-click audit export for HSE or client requests

What this tends to look like in practice

  • ScenarioA principal contractor with 120 subbies and a 3-day-per-month admin burden chasing renewals.Typical resultAdmin burden drops to ~3 hours/month · zero expired tickets on site in the first quarter.
  • ScenarioAn H&S manager spending two weeks every year prepping for the ISO 9001 surveillance audit.Typical resultAudit prep collapses to under a day · surveillance pass with zero non-conformities.

Ranges are typical of work we've shipped at Smartly Built Ventures Limited. Your number will differ — the /solve report calculates it from your team size and inputs.

"But what about…"

  • We already use CHAS / SafeContractor / Constructionline.Keep them — those are accreditations, not operational compliance. Our tool tracks the day-to-day stuff (tickets, RAMS, insurances) and feeds the evidence back to them at renewal time.
  • Subbies won't bother uploading.They will when the alternative is being turned away at the gate on Monday. We've never had under 90% subbie adoption when site gate-access depends on it.
  • Isn't this just SharePoint?SharePoint stores files. It doesn't chase, escalate, or know what 'expired' means. The chasing is the product.

Dig deeper

Frequently asked

  • Is this a template?

    No. Every build is bespoke to your workflow — nobody else gets the same tool. That's the whole point.

  • Do we own the code?

    Yes. Every line is pushed to your GitHub from day one. No licence-back, no source-code escrow tricks.

  • How does payment work?

    50% on kickoff, 50% on delivery. Revisions are free for the first 30 days. We only invoice the second half if we hit the timeline.

  • Can you maintain it afterwards?

    Optional monthly maintenance: bug fixes, small tweaks, dependency updates, and uptime monitoring. Drop it any month.

What we won't take on. ISO 9001 / 14001 / 45001 certification consulting, full QHSE management systems, or replacing accreditation bodies. We track the evidence, we don't audit you.

References & standards

What happens next

  1. Step 1Tell us the problem60 seconds in the /solve box. You don't need a brief.
  2. Step 2Get a tailored reportROI, build plan and a rough price band — emailed to you.
  3. Step 3Book a 25-min callWe talk it through honestly. If it's not for us, we'll say so.
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