Automate purchase orders end-to-end
From request to approval to supplier to GRN to invoice match — without the email chain or the missing PO numbers.
50% on kickoff, 50% on delivery · 30 days of free revisions · you own the code
Recent work
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Why we wrote this. We ship work like this ourselves — not as a reseller or a marketplace. The timelines, deliverables, and price bands below come from real engagements we've run end-to-end at Smartly Built Ventures Limited (trading as Vibed Ventures).
Who this is for
- Ops, construction or manufacturing teams raising 20+ POs/week
- Finance teams drowning in three-way matching
- Buyers who still send POs as Word attachments
What you get
- Request form with budget and category routing
- Multi-level approval workflow with mobile sign-off
- PO PDF generated and emailed to supplier in your branding
- Goods-received notes captured on a phone with photos
- Three-way match against invoice, flagged exceptions only
- Spend dashboard by supplier, category and project
Dig deeper
Frequently asked
Does it sync into our accounts package?
Yes — Xero, QuickBooks, Sage, NetSuite. POs, GRNs and matched invoices flow straight through with the right nominal codes.
How do approval limits work?
Configurable per role, value and category. Site managers up to $X, project managers up to $Y, MD over $Z. With out-of-office escalation built in.
What about preferred suppliers and price lists?
Built in. Your buyers can select from approved suppliers with the right price; rogue spend gets flagged before approval, not after the invoice lands.
Can suppliers acknowledge POs?
Optional supplier portal or email-reply flow — they can confirm, propose changes or flag stock issues without you chasing.
What happens next
- Step 1Tell us the problem60 seconds in the /solve box. You don't need a brief.
- Step 2Get a tailored reportROI, build plan and a rough price band — emailed to you.
- Step 3Book a 25-min callWe talk it through honestly. If it's not for us, we'll say so.
Related in solutions
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- A construction dashboard your directors will actually openLive margins, manpower, and programme slip across every site, on one screen.
- Estimating software shaped to your tradeStop rebuilding the same Excel quote forty times a week. We'll bake your pricing logic into a tool.
- Project management tools that fit your site, not Procore'sIf the off-the-shelf tools don't match how your team actually works, we'll build the one that does.